BYLAWS OF THE TEAM-BASED LEARNING COLLABORATIVE (TBLC)
Team-Based Learning Collaborative Vision
The Team-Based Learning Collaborative is a leading catalyst for transforming and supporting education through Team-Based Learning at all levels and in all fields.
Team-Based Learning Collaborative Mission
The mission of the Team-Based Learning Collaborative is to promote the understanding and evolution of Team-Based Learning across the educational community.
Team-Based Learning Collaborative Core Values
We value passion for teaching, student centered learning, advocacy, and the key principles of TBL:
- Effective team formation
- Individual and team accountability
- Team decision making
ARTICLE I. Name
Section 1.1 These bylaws and the organizational components addressed shall be named the Team-Based Learning Collaborative (TBLC).
ARTICLE II. Purposes and Responsibilities of the Team-Based Learning Collaborative
The purpose of the Team-Based Learning Collaborative is to encourage and support the use of team-based learning in all levels of education:
Section 2.1 Purposes
- Encouraging communication, mutual support and continuing professional development among educators in academia and industry using team-based learning.
- Providing a resource of expertise in team-based learning for the membership.
- Promoting the conduct and dissemination of research in team-based learning.
- Maintaining appropriate interaction with other groups involved in education.
Section 2.2 Responsibilities
- To make recommendations to local, regional, national, and international educational institution entities concerning team based learning.
- To participate in collaborative long-range planning activities and programs to meet the needs of the Collaborative.
- To maintain bylaws and the policies that are consistent with sound professional practices, organizational principles and external requirements.
Section 2.3 The TLBC is organized exclusively for charitable, educational, and/or scientific purposes under Section 501(c) (3) of the Internal Revenue Code of 1986.
ARTICLE III. Restrictions on Activities
Section 3.1 No part of the earnings of the Collaborative shall inure to its members, officers, or other private persons, except that the Collaborative shall be authorized and empowered to pay reasonable compensation for services rendered in direct support of its purpose.
Section 3.2 No part of the activities of the Collaborative shall be directed towards influencing legislation or intervening in political campaigns.
ARTICLE IV. Membership Criteria
Section 4.1 The Steering Committee will establish and/or change the membership classes. The Steering Committee will determine the dues amount and the criteria for each class of membership.
Section 4.2 The Collaborative Manager will process membership applications from prospective members.
Section 4.3 Membership to the TBLC is for a period of one (1) year beginning the on the date of application acceptance. All individuals who are members in good standing shall have the right to vote, hold office, and serve on committees. To be in good standing, a member must not be more than three months in arrears in his/her dues and financial obligations to the Collaborative. Individuals more than three months in arrears in their dues will be declared inactive, but retained on the membership rolls for up to one year.
Section 4.4 Individuals whose dues are more than one year in arrears shall be removed from the membership rolls.
Section 4.5 Institutions may request group invoicing at a discount fee as set forth by the Steering Committee.
Section 4.6 Membership categories:
- Active Member: Full, part-time, adjunct faculty, or retired members or instructors of any college, university, or other similar teaching program in academia, industry, government, or nonprofit organizations.
- Honorary Members: Individuals whom the TBLC honors with this status in recognition of long-standing service to the TBLC or other noteworthy contributions to education.
Section 4.7 Ex-Officio Members – The TBLC President and Steering Committee may award ex officio membership to individuals or organizations to further the goals of the organization. Ex officio members will not pay dues and their membership must be renewed each year by a simple vote of the Steering Committee either at the Annual meeting or via electronic communication.
ARTICLE V. Steering Committee
Section 5.1 The Steering Committee shall be the principal governing body of the Collaborative. The Steering Committee consists of the Officers, Expert Advisor, Technology Chair, Executive Editor of Publications, Current and Future Annual Meeting Program Chairs, Committee Chairs, the Members-at-Large, and the Collaborative Manager. The Steering Committee:
- coordinates the activities of the TBLC and implements policies adopted by TBLC body;
- communicates its discussions and actions that affect or define the TBLC policies, rules, or positions by making summary reports available to all members of the TBLC; and
- meets monthly by teleconference, annually the day prior to the beginning of conference activities, and as deemed necessary. If any member is unable to participate in three consecutive meetings, the Steering Committee may consider member removal from the committee.
Section 5.2 Member-at-large – The Member-at-large is a three year elected position. There are three (3) Member-at-large positions on the Steering Committee; one representing Medical Education, one representing Higher Education, and one representing K-12. One Member-at-Large position will be elected each year. The Member-at-large position shall be elected for a term of three years and may be re-elected for one additional term for a total of six years.
Section 5.3 With the exception of the Collaborative Manager, each member must: a. be an active member at the time of nomination and election and remain in good standing during the term of office; b. demonstrate executive and administrative ability, and be recognized for a high level of competence and leadership; and c. agree to and, if elected, discharge the duties and exercise the authority of the office held and work with the other general officers of the TBLC, president, designees, and the Steering Committee.
Section 5.4 Unless specified by specific position, the term of office is two years. Members assume office on July 1st except that an officer or appointee to fill a vacancy assumes office immediately upon election or appointment. Each member serves until the end of his/her term or until a successor is elected, unless he/she resigns or is removed from office, whichever comes first.
Section 5.5 A vacancy in any office is filled by presidential appointment and approved by the majority of the Steering Committee.
Section 5.6 Resignation and Removal from Office a. Any Steering Committee Member may resign at any time by giving reasonable written notice to the Steering Committee and/or President. Such resignation, which may or may not be made contingent of formal acceptances, takes effect on the date of receipt or at any time specified in it. b. A Steering Committee Member may be removed from office for failure to perform the duties of the position held in a timely and appropriate manner and/or conduct or statements damaging to the best interests of the TBLC or to their goals or programs.
Section 5.7 A quorum shall consist of one more than half the current number of voting Steering Committee members. Neither the presence nor absence of an ex officio non-voting member of the Steering Committee is counted when calculating a quorum. In the case of a tie vote, the Expert Advisor would cast the tie breaking vote.
ARTICLE VI. Officers
Section 6.1 The Officers of the Collaborative shall be President, President Elect, Immediate Past President, and Treasurer. The election procedure is as described in Article VIII.
Section 6.2 President – The President is the highest ranking officer of the Collaborative and is directly accountable to the membership. The President leads the Steering Committee in development of the strategic goals and objectives of the organization and provides direction and leadership. The President serves as the Chair of the Steering Committee and the Annual Business meeting. The President shall serve two years and shall not succeed him or herself. The President shall be an ex-officio member of all committees except the Nominating Committee. The President shall present to the Steering Committee and general membership an annual report of the TBLC activities.
Section 6.3 Immediate Past President – In those years when a new President is elected, the current President assumes the office of Immediate Past President. A vacancy in the office of Immediate Past President cannot be filled by appointment or special election.
Section 6.4 President Elect – The President Elect functions as a direct aid to the President carrying out tasks that complement the work of the Collaborative. The President Elect shall assume the office of President when the President’s term of office expires. The President-Elect shall function as the Collaborative President in the absence of the President and, in the event of a vacancy, shall succeed and assume the office of the President. A President-Elect who prematurely assumes the office of President shall serve out the full Presidential term to which he/she was originally elected. In the event of a vacancy in the office of President-Elect, the Past President shall perform the duties of the President-Elect until a new President-Elect is appointed by a two-thirds vote of the Steering committee.
Section 6.5 Treasurer – The Treasurer oversees the financial records of the Collaborative according to standard accounting practices, and, whether performed personally or through the Collaborative administrative office, is responsible for safeguarding the Collaborative funds. The Treasurer shall receive quarterly reports from all individuals and Committees that manage funds and/or keep Collaborative accounts. He or she presents periodic reports on the financial status of the Collaborative to the Steering Committee and a full report to the membership at the Annual Business Meeting. The Treasurer shall be elected for one term of two years and may be re-elected for one additional term for a total of four years.
ARTICLE VII. Non-Elected Positions
Section 7.1 Expert Advisor – The TBL Expert Advisor produces strategic oversight to the Steering Committee and is a non-elected position. The term of this office is five years selected by a unanimous decision of the Steering Committee. The Expert Advisor is a non-voting member of the Steering Committee (except when needed to cast a tie-breaking vote as in Section 5.6).
Section 7.2 Technology Advisor – The TBL Technology Advisor provides expert advice as needed to various TBLC committees regarding technologies that may be used to advance the mission and goals of the Collaborative. The term of this office is two years. This position is selected by a unanimous decision of the Steering Committee, and may be reappointed. The Technology Advisor is a non-voting member of the Steering Committee.
Section 7.3 Executive Editor of Publications – This individual will serve as the Chair of the Editorial Board. The term of this office is five years. This position is selected by a 3/4 decision of the Steering Committee.
Section 7.4 Annual Meeting Program Chair will be nominated by the President and approved by the Steering Committee. They will plan and execute the annual conference. The Chair will serve for the duration of the Annual Meeting Planning process.
Section 7.5 Chairs of Standing Committees are nominated by the President and approved by the Steering Committee. They serve two year terms until the close of the next Annual Business meeting and may be re-appointed. The listings of Standing Committees are defined in Article IX.
Section 7.6 Collaborative Manager – is a hired position approved by the Steering Committee and serves as ex-officio member without vote on all committees as deemed appropriate. The Manager will provide administrative support as defined by the Steering Committee. The Collaborative Manager will designate a record-keeper and keep available all minutes of business, Steering Committee meetings, and special meetings.
ARTICLE VIII. Nominations and Elections
Section 8.1 Nominations. The Nominating Committee shall on or before March 15th submit to the Collaborative Manager a list of candidates for each position subject to election in that year. The names of these individuals, and other such supportive materials as deemed appropriate by the Nominating Committee, shall be posted to the Collaborative website on or before April 1st. The Collaborative administrative office shall mail or fax a copy of these materials to those TBLC members who have previously indicated they do not have internet access. Between April 1st and April 25th, members may petition for additional candidates to be added to the ballot. Such nomination petitions may consist of either a single document or separate letters. To qualify for nomination by petition, each candidate must have the support of at least 15 TBLC members in good standing. All petitions and letters must be addressed to and received by the Collaborative Manager on or before midnight Eastern Time (GMT-5) of April 25th.
Section 8.2 Elections. On May 1st, a secured, electronic ballot shall be activated on the Collaborative website, along with instructions for electronic voting. The Collaborative administrative office will mail or fax a ballot to those TBLC members who have previously indicated they do not have internet access. All ballots must be electronically submitted to the website or received in the post by the Collaborative Manager on or before midnight Eastern Time (GMT-5) of May 31st to be counted. The Collaborative Manager will post the results on the Collaborative website by June 15th. A plurality of the votes cast is needed for election. In the event of a tie, the election shall be decided prior to June 15th by a majority vote of the current number of Board members.
Section 8.3 Newly elected Directors will assume their office on July 1st.
Section 8.4 In the case of a disputed election result or process, the matter will be resolved by consensus of the Steering Committee.
ARTICLE IX. Standing Committees and Task Groups
Section 9.1 There shall be standing committees as deemed necessary by the membership or by the Steering Committee.
- Task groups may be established by the President and/or Steering Committee on an ad hoc basis as necessary to carry out explicit and time-limited objectives of the organization.
- Members of Standing Committees, except the Nominating Committee, are appointed by the Committee Chair, who will notify the Board of all committee membership changes. All appointed members shall serve one year terms until the close of the next Annual Business Meeting and may be reappointed.
Section 9.2 Executive Committee – The Executive Committee, which consists of the Officers, shall make decisions and take actions on behalf of the Steering Committee in between Committee meetings. The President shall call meetings of the Executive Committee.
Section 9.3 Membership Committee – The Membership Committee will develop methods and programs for active membership recruitment and retention.
Section 9.4 Editorial Board – The Editorial Board shall review all resources, modules and other publications that are submitted to the TBLC for endorsement by the organization. The Editorial Board shall consist of a Chair and a committee that is responsible for determining the process of review of these publications.
Section 9.5 Scholarship Committee – The Scholarship Committee shall be responsible for fostering, enhancing and encouraging the Scholarship of Teaching and Learning within the Collaborative. They will aid members in developing individual and collaborative research endeavors to measure outcomes associated with TBL. They will continue to promote the publishing of scholarly materials.
Section 9.6 Educational Development Committee – The Educational Development Committee will be responsible for obtaining, evaluating, developing, and disseminating TBL best practices and materials about TBL to be used by the membership or for recruitment.
Section 9.7 Training and Certification –The Training and Certification committee will train individuals to use legitimate TBL practices effectively and certify them as trainer-consultants for other educators.
Section 9.8 Annual Program Committee – The Annual Program Committee shall organize TBLC meetings. This committee will consist of the Program Chair, the Future Program Chair, Treasurer, and representatives from the Faculty Development Committee and Scholarship Committee. Additional members of the Committee shall be selected by the Annual Program Committee Chair.
Section 9.9 Nominating Committee – The Nominating Committee shall be responsible for determining a suitable group of candidates for election to the Steering Committee. It shall consist of five members who are neither current members of the Steering Committee nor current Committee Chairs. They may not be current candidates for the TBLC Steering Committee. The Past-President will serve as Chair and the President will propose two members at the annual Steering Committee meeting for the Steering Committee’s approval. Two members shall be nominated and elected by the membership at the Annual General Meeting.
Section 9.10 Finance Committee – The Finance Committee, Chaired by the Treasurer and consisting of at least two additional TBLC members, will be responsible for the oversight of all financial matters of the Collaborative and for the development of the annual Collaborative financial report and respective budgets.
Section 9.11 Any committee established to perform one or more of the collaborative functions by constituting a subcommittee for the purpose. Any such subcommittee may include individuals in addition to or other than members of the standing committees.
Section 9.12 Committees that may be established to perform one or more of the TBLC’s functions will be composed of active members of the Team Based Learning Collaborative.
ARTICLE X. Membership Meetings
Section 10.1 Annual General Meeting Time, Place, and Purpose. The Annual General Meeting of the Collaborative shall be held at such time and place as may be selected by the Steering Committee and stated in the Notice of Meeting. The Annual Business Meeting shall include the summary of annual activities of the Collaborative and business as may properly be brought before the membership.
Section 10.2 Notice of Meetings. The Collaborative Manager shall give notice of all meetings stating the place, day, and hour of the meeting and, in case of a Special Meeting, the purpose for which the meeting is called. Such notice of special meetings shall be not less than ten or more than fifty days before the date of the meeting. Notice of the Annual General Meeting is to be given no later than the prior Annual General Meeting. Reminder notices of scheduled meetings, special meetings, or committee meetings must be provided through electronic mail. No business shall be transacted at any special meetings except that stated in the meeting notice.
Section 10.3 Quorum. A quorum for transaction of business shall be not less than 50 members in good standing.
Section 10.4 Minutes will be prepared and include a record of attendance, of the recommendations made, and of the votes taken on each matter. Electronic copies of minutes of meetings must be approved by the body. A permanent file of the minutes of each meeting will be maintained.
Section 10.5 Voting and Representation. Each member who is present shall be entitled to one vote at all TBLC meetings. A membership roll showing the list of members as of the record date, certified by TBLC Collaborative Manager, shall be produced at any meeting of the members upon request. All persons appearing on such membership roll shall be entitled to vote.
ARTICLE XI. Amendments
Section 11.1 Amendments of the bylaws may be proposed by a majority of the Steering Committee or by a petition, sent to the Collaborative Manager, bearing the signatures of at least 15 members in good standing.
Section 11.2 Notice of proposed amendments, shall be posted to the Collaborative website on or before the annual election of Collaborative Officers. The Collaborative administrative office shall mail or fax a copy of these materials and the slate of nominees, to those TBLC members who have previously indicated they do not have internet access. On April 1st, a secured, electronic ballot shall be activated on the Collaborative website, along with instructions for electronic voting. The Collaborative administrative office will mail or fax a ballot containing the proposed changes and the slate of candidates, to those TBLC members who have previously indicated they do not have internet access. All ballots must be electronically submitted to the website or received in the post by the Collaborative Manager during the same deadline as set forth by the Officer elections.
Section 11.3 In the event of an urgent requirement for an amendment, the Steering Committee, by a two-thirds vote, may authorize posting a proposed amendment to the members at any time. Notice of proposed amendments shall be posted on the Collaborative website for a 30-day period prior to balloting. At the end of the posting period, a secured electronic ballot shall be activated on the Collaborative website, along with instructions for electronic voting. The Collaborative administrative office shall mail or fax appropriate information and a ballot to those TBLC members who have previously indicated they do not have internet access. All ballots must be electronically submitted to the website or received in the post by the Collaborative Manager within 30 days of the opening of balloting. The Collaborative Manager shall tally the votes for posting on the Collaborative website.
Section 11.4 All amendments of the bylaws require an affirmative vote of two-thirds of the members in good standing who submit valid ballots.
ARTICLE XII. Indemnification
The Collaborative shall defend and indemnify any qualified person against any threatened, pending, or completed legal action resulting from actions taken in good faith on behalf of the Collaborative. Qualified persons shall be present and former officers, employees, and officially elected or appointed members of boards, councils, committees, and other components of the Collaborative. Indemnification will not be provided to any person who shall be adjudged in a legal action to be liable for negligence or willful misconduct in the performance of duty, or when such person did not reasonably believe that the action was within the law and in the best interests of the Collaborative. Indemnification shall cover cost of defense and any judgments, fines, and amounts paid in settlement actually and reasonably incurred by a qualified person, up to a limit of one-million dollars in any single case except in circumstances expressly prohibiting such limitation under the law. Such indemnification shall be in accordance with the established policy of the Collaborative.
ARTICLE XIII. Other Provisions
Section 13.1 The fiscal year of the Collaborative shall be on a calendar year basis (July 1 – June 30). Section 13.2 The Collaborative shall be governed by Robert’s Rules of Order, as currently revised. In case of a conflict between Robert’s Rules of Order and these bylaws, the bylaws shall take precedence.
ARTICLE XIV. Dissolution of the Collaborative
In the event of the dissolution of the Collaborative, the Board shall give all its assets to one or more nonprofit, tax-exempt organizations. If the Board cannot decide, the decision shall be made by the applicable Court in the State of Texas. The Team Based Learning Collaborative maybe dissolved at anytime by two-thirds (2/3) vote of the body and/or executive committee upon disbanding, unexpected balances of funds shall be disposed of in accordance with applicable statues in the State of Texas.
Certification of Adoption and Approval Adopted By The Team Based Learning Collaborative on July 24, 2012.